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Domain Name Registration > Naming Policy
1. Introduction
4. Refusal of Registration The top-level Internet domain name for Ireland is IE. In common with other top-level domains, the IE domain is administered by a naming authority. This function is provided for the IE domain as a public service by IE Domain Registry Limited. The IE Domain Registry team has been taking care of this work since 1991. Until November 2000, the registry team was a part of University College Dublin Computing Services. This team has developed policies and procedures based on Internet standards, on discussions with service providers and other interested parties both within and outside Ireland, and on its own experience. The naming authority for IE deals only with primary sub-domains of the top-level domain IE. Second- (or lower-) level sub-domain registration is the responsibility of the administrative contact-person for the primary sub-domain. Acceptable requests are processed and registered on a "First come, first served" basis but will be subject to the IE Domain Registry's Dispute Resolution Policy. No acceptable request is "more acceptable" than another. 2.1: A request for registration of a domain name under the top-level domain IE must be submitted to the IE Domain Registry via the online registration system. Supporting documentation should be faxed to (+353 1) 230 0365. The Registry's full contact details are available. 2.2: Each request for registration of a new domain name must include the following items:
The proposed name for the new domain; Agreement to submit to the Dispute Resolution Policy 2.3: The contact persons registered for a domain may include one or more representatives of the service provider. However, at least the administrative contact person must represent the applicant rather than the service provider, and must have authority to act for the applicant. 2.4: On acceptance of a request for registration of a new domain name, the Registry makes the necessary entries in the DNS zone file for the IE domain once the DNS configuration of the domain has been verified as operational and correct, and the applicant becomes the holder of the domain name. 2.5: Once the applicant becomes the domain holder the domain name is granted by the naming authority to the domain holder. Such domains are not transferable, either by the naming authority or the domain holder. At the time of registration, the proposed domain name must be both valid and available. Then and subsequently, the domain must be reachable and well managed. 3.1: An Internet domain name consists of a number of labels separated each from the next by a dot (period). The characters which may be used in a label are the 26 letters ["A"-"Z"] of the Roman alphabet without regard to upper- or lower-case, the 10 digits ["0"-"9"] and the hyphen ["-"]. The hyphen may not be used as the initial or final character of a label. Names with "-" on the third and the fourth position may not be used. Each label may be up to 63 characters in length and must be no less than two. The entire domain name, counting the separating dots, must be no longer than 255 characters. (See Domain Names - Implementation and Specification: RFC-1035). Domain names with 2 characters may be permitted provided that not both are letters. Two letter domains are still not permitted. A domain name proposed for registration by the IE Domain Registry must consist of a single such label followed by the suffix ".IE". 3.2: The proposed domain name must come within one of the categories set out in the Naming and Registration Policy, in which specific requirements are set out for deriving the domain name from a name or mark already belonging to the applicant. A summary of the Naming and Registration Policy is provided under Quick Guide to Registration Policy. 3.3: In addition, the following procedure must also be applied in deriving the proposed domain name from a name or mark already belonging to the applicant. Any space appearing in the name or mark may, at the applicant's option, be replaced by a hyphen. Any remaining characters, other than those valid for use in a label component of an Internet domain name (see 3.1 above) shall be omitted. 3.4: The proposed domain name must not be offensive or contrary to public policy or generally accepted principles of morality. 3.5: The proposed domain name does no longer have to abide by the generic name regulation, as of November the 5th, 2001. 3.6: The proposed domain name must not contravene the geographical name regulation. This regulation requires that no domain name may consist of Irish geographical name(s), word(s) or description(s), or a combination of such, followed by .ie, which in the view of the Registry would be likely to be misleading if registered in the name of the applicant, or if registered would be likely to infer or to imply that the applicant had exclusive or certain rights emanating from such a domain name. These names, which can most often be defined as names that appear on official maps, are only registered to relevant local authorities. The Registry will not be involved in arrangements between local authorities and third parties regarding the use of the domain name. Quasi-geographical names that do not appear on official maps, such as Leeside, Bayside, Liffey Valley etc. are usually acceptable domain name applications from non-local authority applicants. Applications comprising corporate names, Trade Marks etc. and which include a (real) geographical name are usually compelled to include the "product" name in the domain name. For example, Westmeath Mountaineering Products would be obliged to include "mountaineering", or a derivation, at a minimum, in their domain name. 3.7: The proposed domain name must not at the time of receipt of the registration request already have been registered to another applicant. 3.8: A sub-domain name must be distinct from any of the recognised top-level domain names (ARPA, COM, MIL, NET, INT, ...) except in special circumstances where the Registry considers such a registration to be in the best national interest. [Amended: 22nd May 2000]. 3.9: The proposed domain name must not contain the word ‘university’ unless the applicant is recognised by the Ministers office as an established university. The Universities Act, 1997, prohibits the use of the word “university” to describe an educational establishment or facility without the approval of the Minister. As such we do not allow the use of the word “university” in a .ie domain name unless the applicant is a recognised University. 3.10: Where the proposed name is in the opinion of the naming authority likely to lead to confusion, or is likely to be subject to an administrative proceeding under the Dispute Resolution Policy, another name shall be chosen. 3.11: A Category of Domain Name is not itself an applicant. The applicant must be the named individual or organisation to whom the domain name is to be registered. A domain name cannot be registered in the name of a trademark or a Registered Business Name, for example. It will be registered to the holders of these names. 3.12: All applicants, regardless of the category of domain name being applied for, must demonstrate a Real and Substantive Connection with Ireland. What constitutes such a connection for each type of applicant is defined in Section 9 of this document. 3.13: The provisions of the Registration Policy must be satisfied, a summary of which is available by referring to the Quick Guide to Registration. 3.14: The domain must provide a point of contact for electronic mail where requests for information may be addressed. [Amended:13th November 2000.] 3.15: At least one secondary nameserver must be registered in addition to the primary nameserver, and both nameservers must be reachable from the primary nameserver for the IE domain. Moreover, the agreement of the manager of each nameserver to provide name service for the proposed domain must be obtained in advance. [Elaborate] 3.16: Outgoing mail from the sub-domain must satisfy the requirements of RFC-822. In particular, header lines in messages must not include any address either consisting only of a username ('local part' in RFC-822 terminology ) or containing a partially qualified domain name. 3.17: Maintenance fees as described in the Renewal Fees policy must be paid when they fall due. 3.18: The registry has an automated system for checking that the nameservers specified in a request for registration of (or modification to) a domain are reachable, comply with the technical requrements laid out in RFC 1034 and RFC 1035, and are configured as authoritative nameservers for the domain in question. 3.19: When all the other requirements for a valid registration (or modification) have been checked, the nameserver details are submitted to this system. From that time, they are checked every working day for a maximum of twenty calendar days. 3.20: If during that time, the nameservers are found to be reachable and correctly configured, then the request is considered finally accepted, and the relevant changes are made to the primary nameserver for .IE. Each time the tests are failed, email notification is sent to whoever submitted the request. If twenty days passes and the nameservers have not passed the tests, the request (application) is rejected. 3.21: If a registration request is rejected in this way, the domain will of course become free to be registered to the first person to submit a correct request. If a modification request is rejected, we reject only the modification (i.e. the domain will remain registered, but the change requested will not be made). 3.22: Requests which have been submitted to the system but are failing the checks are called 'stalled', and a list of them is published here, and updated every day. A request to register a domain name may be refused on any of the following grounds: 4.1: Insufficient information (see section 2 above). 4.2: Failure to satisfy the requirements (see section 3 above). 4.3: Implementation of a Panel Decision under the IE Dispute Resolution Policy. 5. Updating and Termination of Registration 5.1: Any person may at any time request an update to or termination of the domain's registration. Such request will only be carried out upon receipt of authorisation from the administrative contact for the domain. By this means, the naming authority avoids acting with a third party to interfere in any existing relationship between such a party and the domain holder. 5.2: Whenever the naming authority receives conflicting requests for update to or termination of a domain's registration, the naming authority shall be free to determine which, if any, request to honour. 5.3: When a domain ceases to satisfy any of the conditions of reachability or of good management (see Section 3 above), the contact person(s) shall be notified and given the opportunity to correct the deficiency. Should the necessary action not be taken within a reasonable delay, the naming authority shall be free to terminate the registration of the domain without further notice. 5.4: Where the Registry becomes aware that an accepted request was seriously or fundamentally incorrect, either intentionally or unintentionally, it shall have the right to terminate the registration after giving due notice. 6.1: Mail routing and/or IP connectivity for a domain must in most cases be arranged by a service provider. In such a case it is preferable and more effective that the service provider submit the request for registration on behalf of the applicant. 6.2: Required documentation should be submitted with a registration request to expedite registration. The IE Domain Registry Limited acts as naming authority as a public service neutrally and in good faith subject to the following conditions: 7.1: The holder of a domain name shall indemnify IE Domain Registry Limited and its servants or agents and shall hold IE Domain Registry Limited and its servants or agents harmless from and against any loss, damage, liability, claim or expense resulting from a claim or claims asserted by a third party regarding licensing of or right to use the domain name in question. 7.2: No liability shall attach to IE Domain registry Limited or its servants or agents in respect of any loss or damage whatsoever suffered by the applicant or a service provider and arising from any action or neglect on the part of IE Domain Registry Limited or its servants or agents in the exercise of the function of the naming authority. 7.3: The applicant accepts that failure to pay the maintenance fee will result in the deactivation of the domain name. 7.4: The applicant agrees to the resolution of disputes in respect of the domain name applied for in accordance with IE Domain Registry.s Dispute Resolution Policy in force for the time being, but that this is without prejudice to any and all rights I have in the name applied for and shall not prevent any party to the proceeding from submitting the dispute to a court of law for independent resolution at any time. 8. General Requirements Relating to Documents 8.1: Any documentary evidence or document required to be provided to the Registry must be either the original document. or an official copy issued by the originating agency. or a certified copy of the original or official copy duly certified by a practicing Solicitor, a Commissioner for Oaths, a Notary Public or a Registered Trade Mark Agent whose name is entered in the Register of Trade Mark Agents. 8.2: The Registry accepts faxed copies of all required documentation. 8.3: Any original documents provided to the Registry will be returned after inspection by the Registry at the applicant's risk by ordinary prepaid post to the applicant's postal address as specified in the request for registration. 9. General Requirements relating to a Real and Substantive Connection with Ireland Where a real and substantive connection with Ireland is claimed, the applicant must provide the Registry with sufficient documentary evidence to support this claim. 9.1: An applicant who is a natural person, and can show documentary evidence or reasonable proof of a correspondence address within the 32 counties of Ireland (the island of Ireland) along with adequate documentary evidence of the applicant's legal name eg: a copy of the applicants passport or birth certificate, shall be deemed to have a real and substantive connection with Ireland. 9.2: An applicant which, at the time of application, is a body corporate incorporated under the laws of Ireland shall be deemed to have a real and substantive connection with Ireland or An applicant which, at the time of application, is a body corporate incorporated outside Ireland and which has either established a "place of business" within Ireland which it has registered under Part XI of the Companies Act 1963, or has established a "branch" in Ireland which it has registered pursuant to the European Communities (Branch Disclosures) Regulations, 1993 shall be deemed to have a real and substantive connection with Ireland. 9.3: An applicant who, at the time of application, is registered for VAT in Ireland shall be deemed to have a real and substantive connection with Ireland. 9.4: An applicant, who, at the time of application, can demonstrate substantial trade or commercial activity within Ireland, shall be deemed to have a substantive connection with Ireland. Examples of acceptable documentation would be copies of invoices (showing trade to or from Ireland), high-quality brochures, a signed letter on headed paper from a bank manager, firm of chartered accountant(s), registered auditor(s), tax consultant(s) (where the tax advisor identification number is displayed), or solicitor(s) confirming the applicants trade or serious intention to trade with Ireland. This is essentially to provide eligibility for non-Irish entities, which trade with Irish based organisations, and require a .IE domain name presence, while also ensuring compliance with the Treaty of Rome. 9.5: An applicant, who, at the time of application has a registered Irish or UK TM (where the registered TM holder is situated within the 32 counties/the island of Ireland) or Community TM will be deemed to have a real and substantive connection with Ireland. In order to ensure compliance with the Treaty of Rome, all Community trademarks (CTMs) may be deemed sufficient to demonstrate a claim on a proposed domain name and may be deemed a real and substantive connection with Ireland for the purposes of registering a .IE domain name. The Registry may, at its sole discretion, accept other documentary evidence that an entity has a real and substantive connection with Ireland. 10.1: The registration or renewed registration of a name at any time, whether before or after the coming into force of the Dispute Resolution Policy shall be subject to that Policy. The IE Domain Registry will implement a Panel decision made under the Dispute Resolution Policy in so far as it reasonably can. 10.2: Registrants must participate in the Administrative Proceedings conducted by the IE Domain Registry or organisations accredited by the IE Domain Registry for handling disputes if they wish to retain the name registered to them. If they fail to successfully defend their right to a domain it may either be transferred to the Complainant or cancelled without refund of fees. 10.3 The IE Domain Registry, its directors, members, agents, employees and representatives shall not be liable to a Registrant or any other person for any loss or damages (whether or not foreseeable) including special, indirect, exemplary, punitive or consequential damages resulting from loss of use, lost business revenue, lost profits or third party damages arising in any way from: the application of the Dispute Resolution Policy or any rules of procedure adopted or applied thereunder or any decision or resulting action taken on foot of a decision of a Panel. This document is based on contributions from many people by way of suggestion and discussion. Such contributions are gratefully acknowledged from colleagues in UCD; from Mike Norris, Michael Nowlan, Nick Hilliard, Daniel Karrenberg; and especially from Piet Beertema, who provided a copy of the requirements for registration of an Internet domain under NL and the members of the One Domain Per Holder Working Group |
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Sat 31st Jul, 2010 01:53 am |
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